Freedom of Information and Data Protection

Much of our data is already published, check the Open Data section to see if the information you want is available. We will do our best to provide you with any information you ask for, provided there is no restriction on disclosing it.

The Authority's Publication Scheme gives full details of the information already published and available for public view.

If you want information which is not available already, complete and return a Request for Information Form to hq@dartmoor.gov.uk.

When we receive your request:

we may contact you to clarify some details
if we already publish the information, we will tell you how to find it
if we hold the information, we will copy it and provide it in your preferred format
if it’s a large search and copy request we may charge a fee to cover costs; we will tell you how much it is so you can choose whether you want to continue
if we can’t provide all or part of the information you’ve requested, we will explain why.

If you are unhappy with a refusal to disclose information, we can review your request. If you are still unhappy you can contact the Information Commissioner.

The Legislation

There are three specific and separate legal rights for you to make a formal request for information.

Data Protection and Privacy

We take the protection of your personal information seriously.

The Dartmoor National Park Authority is registered as a Data Controller with the Information Commissioner's Office under the Data Protection Act 2018 (registration number Z4918165).

Being transparent and providing accessible information to individuals about how we use personal information is a key element of the Data Protection Act 2018 and the General Data Protection Regulation (Regulation (EU) 2016/679). This information is provided in our Corporate Privacy Notice. For more detailed information relating to specific service areas, including Information Asset Registers detailing what personal data we hold, and Service Specific Privacy Notices, please refer to the list below.

Service area	Service area privacy notice	Service area information asset register
Access and Recreation	Access and Recreation Privacy Notice	Access and Recreation Information Asset Register
Archaeology and Ecology	Ecology and Archaeology Privacy Notice	Ecology and ArchaeologyInformation Asset Register
Communications and Fundraising	Communications and Fundraising Privacy Notice	Communications and Fundraising Information Asset Register
Conservation Works	Conservation Works Privacy Notice	Conservation Works Information Asset Register
Education	Education Privacy Notice	Education Information Asset Register
Farming in Protected Landscapes	Farming in Protected Landscapes Privacy Notice	Farming in Protected Landscapes Information Asset Register
Forward Planning	Forward Planning Privacy Notice	Forward Planning Information Asset Register
Hill Farm Project	Hill Farm Project Privacy Notice	Hill Farm Project Information Asset Register
Human Resources	Human Resources Privacy Notice	Human Resources Information Asset Register
Planning	Planning Privacy Notice	Planning Information Asset Register
Rangers	Rangers Privacy Notice	Rangers Information Asset Register
Resources	Resources Privacy Notice	Resources Information Asset Register
Visitor Centres	Visitor Centres Privacy Notice	Visitor Centres Information Asset Register

(Please note: we are currently in the process of uploading the documents in the table above. If the one you are looking for is not available yet, please contact dataprotectionofficer@dartmoor.gov.uk.

Subject Access Requests

You have the right of access to any personal data that the Authority holds about you. To request a copy of this information you must make a subject access request in writing, either via a letter to Dartmoor National Park Authority, Parke, Bovey Tracey, Devon, TQ13 9JQ, via the Authority website or via email to: dataprotectionofficer@dartmoor.gov.uk.

To ensure that we can deal with your request as efficiently as possible you will need to include your current name and address, proof of identity (a copy of your photocard driving licence, passport or other form of identity), as much detail as possible regarding your request so that we can identify any information we may hold about you, this may include your previous name and address, date of birth and what Authority service you were involved with. It would be helpful and may speed up your request if you provide the information using our Subject Access Request Form.

Complaints

If you wish to make a complaint about how the Authority is processing your personal data, or you feel that you're being denied access to personal information you're entitled to, or that your information has not been handled correctly, please contact :

Data Protection Officer, Dartmoor National Park Authority, Parke, Bovey Tracey, Devon, TQ13 9JQ.
Email: dataprotectionofficer@dartmoor.gov.uk

in the first instance. If you are not satisfied with the response you can refer the matter to the Information Commissioner. Complaints are usually dealt with informally by the ICO, but if this isn't possible they can take enforcement action.